Board of Directors: Attendance of Monthly Meetings: Regular meetings of the Board are held on the third Tuesday of each month at 7pm, all via Zoom. Directors may not miss two (2) or more consecutive Board meetings, or four (4) meetings in a calendar year, without cause. Attendance of Special and General Meetings: From time-to-time the Board will call additional meetings for which attendance by the Board is required. These include but are not limited to: Board Retreats, Special Meetings, and Annual General Membership Meetings. Participation in One or More Committees: SPH Board Committees distribute work, help expedite tasks, and ensure broader participation by all Board Members. Each Director must take part in at least one (1) standard operating committee. From the Slovenian Progressive Home Bylaws, 7.3: Election and Tenure of Office: Each Director shall be (re)elected by ballot at the annual meeting of the Members. There are no term limits for Directors. Each Director may remain on the Board, unless and until he/she resigns, is removed, is not re-elected at the General Meeting, or becomes otherwise disqualified or unable to serve, or until a successor is elected. From the Slovenian Progressive Home Bylaws, 7.4: Qualifications and Restrictions: The following shall constitute the requirements for individuals to be nominated for and elected to the Board. a. Each Director must promise to uphold the philosophy and purposes of the organization; b. No more than two (2) members of the same family (spouse, parents, children, and siblings through blood or marriage) can be on the Board at the same time; and c. Must be a SPH member, i.e., member of a SPH club or lodge, or a SPH certificate holder. Should a lodge or club close or terminate its existence, a current Director shall not lose their seat solely because of such lodge or club closure. The Board shall have the following powers in addition to the others enumerated in these Bylaws: To select and remove all the Officers of the Corporation, prescribe duties for them consistent with law, the Articles of Incorporation, and these Bylaws, and in their discretion require from them assurances that their services shall be carried out in good faith and in a professional manner. To make disbursements from the funds and properties of the Corporation as are required to fulfill the purposes of this Corporation and generally to conduct, manage, and control the activities and affairs of the Corporation and to make rules and regulations consistent with law, the Articles of Incorporation, and these Bylaws, as they may deem to be in the best interest of the Corporation. To adopt, make, and use a corporate seal and to alter the form of the seal from time to time as necessary. Subject to majority Board AND general membership approval: To amend these Bylaws and the Articles of Incorporation, as necessary, To determine if a relocation of the Principal Location of the Corporation is necessary, To alter the requirements for Membership set forth in Section 10, To incur indebtedness for the conduct of business, the terms and amount of which shall be entered on the minutes of the Board of Directors. PROVIDED, however, that no indebtedness shall be incurred except with the approval of a majority of the Board. The President and Secretary shall sign officially all written promises to pay debts and evidences of obligations approved by the Board which exceed an approved amount by the majority of the Board.
Committees: Executive Committee (Board Officers): Consists of the President, Vice President, Treasurer and Secretary. Are the legal representatives for the Slovenian Hall, ensuring compliance with the legal requirements of our corporation (Hall). Can sign contracts on behalf of the Hall and have access to the bank account. Responsible for developing a long-term plan for the Hall. More details on responsibilities are outlined in the “Amended and Restated Bylaws of the Slovenian Progressive Home, Inc.” from 9/22/2016 and the Articles of Incorporation (1927). Finance Committee: Led by the Treasurer (unless otherwise agreed upon), it is responsible for managing the financial stability of the Hall, incl. operating donation drives and recommending appropriate income sources, as well as maintaining proper financial records, incl. budgets and cashflow projections, and reports for the Hall. It also provides a schedule of rental fees for any type of events approved by the Board that not only covers our expenses but also provides a reasonable profit to increase our reserves over time. Facilities Committee: Oversees ensuring the smooth physical operation of the Hall, incl. managing any maintenance tasks, Hall security, WiFi network, and Board-prioritized and approved repair and upgrade/code compliance projects, incl. the relationship with T-Mobile for its cell tower project. It is also responsible for ensuring the smooth execution of any event at the Hall and the proper use of outside spaces and walls, such as for advertising and murals. Marketing Committee: This committee manages all web and social media properties for the Hall and collaborates with the lodges and individuals with their own online presence to ensure content consistency. It should ideally have representation from all current 3 associated clubs and lodges and is responsible for the public outreach, including marketing and advertising campaigns, to increase the Hall’s utilization, to other US-based Slovenian associations as well as other local non-profit entities which whom we share social, educational or cultural objectives, or local and Slovenia-based businesses and entities of interest to the Hall and its clubs and lodges. Legal/Membership Committee: Responsible for reviewing, clarifying and, where needed, proposing revisions to the legal framework of the Hall with an emphasis on membership, Hall ownership, and federal and California non-profit status, with the anticipation of regaining nonprofit status, or changing to for-profit status, for both. Additionally, it provides monthly or quarterly updates on combined membership numbers and identifies opportunities to expand our membership roster. SPH Centennial Celebration 2027 Planning Committee: In collaboration with the Marketing Committee, will plan, organize, secure sponsorships, and execute a series of events and activities in 2027 in celebration of the 100th anniversary of the creation of the Slovenian Hall in San Francisco.
Occasional Volunteers: Volunteer for specific events or tasks, such as SPH spring cleaning (May 9th), Pust, Grape Festival, Christmas Luncheon, etc. We are also welcoming members with expertise in the construction industry to help us make the Hall ADA compliant (entry hall bathroom and entrance ramp). We also are looking for 2 volunteer financial auditors.